Job Description:
OVERVIEW
The Chamber Music Society of Palm Beach (CMSPB) is seeking an entrepreneurial, organized, and highly motivated Director of Program Operations. This full-time role will ensure production of concerts and events at the highest level, engaging educational programs, and impactful community engagement activities. Working closely with the Executive Director and Artistic Director, you'll have the opportunity to contribute to a rapidly growing organization and influence the cultural landscape of the community.
The ideal candidate will have a minimum of 2-3 years of experience in a classical music production and/or music education role and looking to gain significant experience across a broad range of performing arts management areas, including working closely with many of the world’s most preeminent classical musicians. The position will fit best for those who can anticipate and solve problems and bring creativity, adaptability, strong communication skills, organization, attention to detail, and the ability to effectively self-manage.
Work Location: 313 Datura St., Suite 200, West Palm Beach, FL 33401
Required evening and weekend hours are at locations across Palm Beach County. The candidate would ideally reside in or near Palm Beach County in order to effectively meet the needs of the position.
CMSPB partners to produce the Boscobel Chamber Music Festival which requires this position to be in residence in Garrison, NY for approximately two weeks in late August and early September, at the expense of the company.
Schedule and Compensation:
Office hours are weekdays 9am-5pm, with up to a 50% work from home arrangement following an introductory period. Limited flexible scheduling is also possible. Some evening and weekend work is required to support event needs.
Our competitive compensation package includes a salary range of $55K-$70K (depending on experience), health insurance, retirement plan, and membership to the 1909 creative workspace community, which includes numerous additional benefits.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Artistic Administration
● Support Artistic Director for Palm Beach concert season and Boscobel Festival, including calendar management, researching and securing venues, providing administrative assistance with artist contracts, securing concert and event production vendors.
● Liaise with guest artists, managers, and agents coordinating the contract process,
providing information and itineraries, and responding to guest artist requests.
● Coordinate guest artist travel schedule, ground transportation and lodging and arrange for onsite hospitality. Oversee setup of backstage green room in accordance with technical riders.
● Gather program book content and coordinate program layout and printing with graphic designer and other vendors.
Concert and Event Production
● Ensure that the scheduling and production of all events (concerts, rehearsals, festivals, and special events) run smoothly, and effectively.
● Administer all concert production activities, including facility and equipment rental,
staging requirements, venue parking, and other logistical arrangements.
● Serve as stage production manager for all concerts and live events ensuring they run on time and all stage and front-of-house production elements are set including security, parking, and other venue logistics.
● Collaborate with Artistic Director on video and audio recording projects including
archival and broadcast recordings.
● Coordinate all elements of pre/post-concert patron events including catering
arrangements, venue rentals, event setups, signage, and other elements as needed.
● Manage the procurement of necessary supplies, licenses, permits, equipment, and
independent vendor services for operational purposes.
Education & Community Engagement
● Serve as liaison to area educators to grow CMSPB’s presence and impact in schools and among the music education community.
● Serve as representative to Palm Beach County and south Florida community
organizations, developing and maintaining strategic relationships and partnerships to
develop CMSPB’s impact on the community.
● Assess opportunities for community impact and engage Artistic Director in developing programs to meet community needs and preferences.
● Schedule and support school and community outreach activities in coordination with area educators, community partners, Artistic Director, and guest artists.
Administrative and Finance Support
● Make expense entries for production and education related expenditures.
● Review invoices, submit payment requests, and file invoices for future reference.
