Company Info

Miami City Ballet
2200 Liberty Ave.
Miami Beach, FL, United States
Phone: 3059297000
Web Site:

School Administrative Coordinator

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Job ID:

1744

Location:

Miami Beach, FL, United States

Category:

Academic Staff
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Job Views:

56

Zip Code:

33139

Employment Type:

Full time

Posted:

11.16.2021
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Job Description:

Miami City Ballet seeks to develop and nurture its diversity. Miami City Ballet is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect. Miami City Ballet is an EEO employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.
 
 
SCHOOL ADMINISTRATIVE COORDINATOR
 
Position Overview:
Reporting to the School Managing Director, the School Administrative Coordinator serves as the initial point-of-contact for Miami City Ballet School office and is a key member of Miami City Ballet’s School team. The Coordinator provides administrative support for MCB School.  The Coordinator performs a wide variety of tasks to ensure effective and efficient outcomes for school staff and stakeholders.
 
Work Schedule:
Full Time
Tuesday -Friday 12:30pm-9:00pm and Saturday 8:30am - 4:00pm
Non-Exempt
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
Administration
  • Serves as front-line point-of-contact for Miami City Ballet School office
  • Assists school parents and cultivates trusting relationships with students and parents
  • Introduces school programs to prospective students and their parents by telephone and email
  • Provides information of the programs; distributes brochures and appropriate registration packets
  • Coordinates school mailings
  • Schedules year round auditions, appointments, and meetings
  • Provides administrative support for school staff as needed; handles traditional office tasks such as: answering incoming calls, greeting walk-ups, answering emails, filing and photocopying.
  • Assists backstage for School performances as needed
  • Tracks and reports attendance
  • Manages student Physical Therapy appointments, processes and payments
  • Serves as administrator of Adult Open Division
  • Coordinates with company office Operations Manager, orders supplies and office equipment, addresses facility needs
  • Attends team meetings, scribe meeting notes and follow up tasks
  • The post holder shall also be required to carry out other reasonable duties as required
 
 
Qualifications   
  • Bachelor’s degree; two years administrative experience required. Must be fluent in English and  bilingual in Spanish preferred
  • Excellent time management skills, demonstrated ability to coordinate simultaneous projects, forward plan and meet deadlines
  • Knowledge of best practice email copywriting and formatting
  • Excellent attention to detail, grammar and proof reading skills
  • Excellent initiative and an ability to proactively solve problems
  • Excellent interpersonal and communication skills including a positive attitude and the ability to deal with a variety of stakeholders
  • Excellent knowledge of Microsoft suite, and an ability to learn new programs if required
  • Experience in education or dance is desirable
 
 
TO APPLY
To apply, please send:
1. Resume
2. Cover letter briefly outlining your experience in relation to the qualifications and selection criteria above
Email your application to joy.stanfield@miamicityballet.org with the title of the role you are applying for in the subject line. No agencies or phone calls, please
 
As part of our commitment to health and safety, COVID-19 vaccines are required for current employees, as well as, all newly hired employees.  Miami City Ballet will consider reasonable accommodations for any employee who needs an exemption to this vaccination requirement based on disability, pregnancy, or sincerely held religious belief, practice, or observance, in accordance with applicable law.

Job Requirements:

Please provide information on how to submit resume for posting approval.