Miami City Ballet
2200 Liberty Ave.
Miami Beach, FL, United States
MANAGER OF SCHOOL PROGRAMS
Miami Beach, FL, United States
Reporting to the Director of the School, the Manager of School Programs coordinates and oversees the Summer Program, the Pre-Professional Division, and International Relations for the Miami City Ballet School (MCBS). This position collaborates with MCBS teachers and directors, and with students and parents to arrange and manage a broad array of functions. In collaboration with School staff helps conceptualize, develop, implement and evaluate a broad selection of school programs, as well as oversee administration and logistics of group visitation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Arrange the Summer Audition Tour (book flights, hotels and studio rentals; schedule audition classes and pianists; negotiate contracts with each hosting school across the United States and internationally; manage tour budget and accounts payable.
Coordinate registration and answer questions at audition tour sites; collect and reconcile all payments and deliver to appropriate MCB staff.
Liaison between University of Miami and Miami City Ballet School. Coordinate all booking, scheduling, budget and accounts payable with Resident Life Departments including Dormitory, Security, Wellness & Recreation, and Dining Services.
Hire and manage Resident Advisors during the Summer Program and the Resident Supervisor at Miami City Ballet School’s (MCBS) Residence Hall.
Supervise the daily catering and delivery of lunches at MCBS for all Summer Program students including the management of vendor accounts.
Coordinate and supervise all summer weekend excursions including negotiating vendor contracts, logistics, and accounts payable.
Manage daily transportation for students residing at the University of Miami.
Primary point of contact for all parents and students regarding summer housing, excursions, disciplinary incidents, and permissions.
Coordinate backstage logistics for the Summer Repertory Performance.
Recruit for the Pre-Professional Division by pitching the program to selected students and their families throughout the Audition Tour and Summer Intensive.
Primary point of contact for any inquiries related to the Pre-Professional Division, Housing and Academics.
Hire and manage Resident Supervisor at MCBS’s Residence Hall.
Assist Resident Supervisor as needed.
Issue warning letters to students and parents as needed; meet with students and Resident Supervisor as needed.
Manage relationship with Miami Beach High School, counselors and Principal, and Miami City Ballet students and parents.
Coordinate with Housing Supervisor on extracurricular programming for Pre-Professional Students.
Primary point of contact for all Pre-Professional Division parents.
Assist students with career counseling throughout their last year in the Pre-Professional Division.
Assist students not residing at the dormitories with finding off-campus housing.
Outreach & Development
Liaise between Outreach Department and School Director regarding Explore Dance and Ballet for Young People.
Coordinate certain logistics of Outreach programs, fostering strong relationships with parents and collaborators.
Liaise between Development Director and School Director regarding School-related donor events and endeavors.
Assist in cultivating and stewarding relationships with school donors and potential sponsors.
Develop and facilitate relationships between international ballet schools and Miami City Ballet School.
Travel abroad with Principal teacher on Summer Audition Tour and manage all aspects of tour.
Serve as Designated School Officer (DSO), the official representative between MCBS and The Department of Immigration and Naturalization.
Prepare visa documents for foreign students and maintain their records. Keep all records up to date should an audit from Homeland Security be scheduled.
Prepare and submit SEVIS re-certification application every two years and meet with SEVIS Field Officer annually.
Liaison between foreign students, parents, directors and teachers and MCBS. Assist with the translation of documents, communicate directly with constituents via telephone/email; serve as a language interpreter, as needed.
Mentor foreign students and assist them in adapting to life in the United States and their time at MCBS.
Assists School Director administratively with the 2-week Brazilian Summer Intensive Program.
Manage all credit card purchases for the School and provides the Finance Department with all corresponding reconciliation documentation.
Issue all purchase orders and vendor payments on behalf of the School.
Write recommendation letters for Pre-Professional and Summer Intensive students as requested.
Provide logistical support for performances throughout the year.
Contribute ideas to long-range goal planning, strategizing and project development.
Assist School Director with administrative tasks as needed.
Education and/or previous work experience in a relevant field.
Proficient in English; ability to communicate/translate other languages, preferably Spanish and/or Portuguese.
Previous experience working with children in formal and informal education settings.
Proven ability to establish trusting relationships with students, parents, colleagues, and other arts institutions.
Ability to collaborate effectively to achieve common goals; proven success effectively handling multiple tasks.
Strong organization and planning skills, especially in the areas of logistics and international travel.
Proven ability to work independently; strong self-motivation and effective time management skills.
Communicate effectively: speak, listen, and write clearly.
Proficiency in using the latest versions of Microsoft Word, Excel, PowerPoint, and email.
Personal qualities of integrity, credibility, and a commitment to and passion for the Ballet’s mission.
Email a resume and cover letter to
. No agencies or phone calls, please.
Miami City Ballet seeks to develop and nurture its diversity. Miami City Ballet is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect. Miami City Ballet is an EEO employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.