Company Info

Miami City Ballet
2200 Liberty Ave.
Miami Beach, FL, United States
Phone: 3059297000
Web Site:

SPECIAL EVENTS ASSISTANT - PT

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Job ID:

1067

Location:

Miami Beach, FL, United States

Category:

Events-Meeting Management

Salary:

15 - 16 per hour
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Job Views:

30

Zip Code:

33139

Employment Type:

Part time

Posted:

03.13.2019
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Job Description:

A successful candidate will be extremely organized and able to manage the logistics of multiple events simultaneously in addition to managing event information in the company’s database.   Understand the complex needs of different events.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
 
  • Input, maintain and manage event information in the database
  • Collecting invoices and creating PO’s (Purchase orders) in a timely manner
  • Assisting with credit card statements and budgeting
  • Communicating with Marketing team as it relates to receivables for each event
  • Organizing files
  • Writing copy
  • Proofreading
  • Handling clerical tasks, incoming calls and other communications as necessary
  • Performing other general office duties and errands as it pertains to events
  • Updating paperwork, maintaining documents and organizing filing system
  • Maintaining RSVPs for each event
  • Update income tracker documents for each event
  • Create PowerPoint Presentations as needed
  • Assist with vendor selection by researching online, calling for estimates, etc.
  • Provide support in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Invitation stuffing/mailing/postage

Job Requirements:

  • Degree in event planning or marketing preferred
  • Previous event planning experience preferred
  • Ability to write and speak clearly
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint)
  • Strong communication and organization skills
  • Logical thinker
  • Comfortable with making cold calls
  • Strong computer skills including online research
  • Ability to work well under pressure
  • Comfortable working with a high degree of attention to detail and discretion
  • Professionalism
  • Adaptability
Email a resume and cover letter jobs@miamicityballet.org. No agencies or phone calls, please.
Miami City Ballet seeks to develop and nurture its diversity. Miami City Ballet is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect. Miami City Ballet is an EEO employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.