Company Info

Miami Music Project

Miami, FL, United States

Phone: 786-422-5221
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Administrative Assistant


Job ID:



Miami, FL, United States



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Employment Type:

Full time



Job Description:

Miami Music Project is a 501(c)(3) nonprofit organization that uses music as an instrument for social transformation, empowering children to acquire values and achieve their full potential, positively affecting their society through the study and performance of music. Miami Music Project’s vision is to create opportunity and access through music for those most in need, improve the quality of life for children today and ultimately transform their lives, the lives of their families and their communities.
Emerging as a model for music education programs nationally, Miami Music Project offers free of charge, after-school and summer programming to all students with no barriers to entry, regardless of race or economic status. As of today, Miami Music Project has reached thousands of children and youth across Miami-Dade County, becoming one of the largest socially transformative music initiatives in US.
The Administrative Assistant will provide administrative and project support to the Miami Music Project’s main office and its newly created Development Department. The Administrative Assistant will double as the assistant to the Executive Director. He or she will maintain a workflow conducive to the demands of the office by assisting with all administrative matters as well as aspects of organizational development, including handling donor records, acknowledgements, direct mail appeals, and special events.
The ideal candidate will be proficient in administrative support and demonstrate experience in the advancement process. We are looking for driven and considerate individual with a “can-do” attitude, responsive, courteous, detail oriented, innovative, outcome-driven, flexible to work in an often changing environment; and an effective, thoughtful communicator. He or she will be passionate about helping achieve Miami Music Project’s mission and role in helping at-risk children reach their full potential through music.

  • Provide day-to-day support to the Executive Director in administrative matters such as scheduling and confirmation of meetings, drafting notes, correspondence, preparation for board meetings, etc.,
  • Help coordinate and assist with all activities of the Development Department including campaigns, events, donor/customer relations, interdepartmental communications and external marketing,
  • Assist with preparation and coordination of various giving campaigns, including traditional mailings and online programs,
  • Perform supportive aspects of donor cultivation, including assisting in scheduling and coordinating of meetings and donor visits to programming sites,
  • Enter all relevant activity in the database (currently DonorPerfect); process and track donations, assure timely gift acknowledgement,
  • Create/import analytical and statistical reports and mailing lists as requested,
  • Assist in research of prospective individual and institutional partners and donors,
  • special events and performances,
  • Perform key functions of office management, including reception, bank deposits, filing and oversight of office equipment and supplies,
  • Other assignments and responsibilities as assigned. 

Job Requirements:

  • A minimum of a Bachelor’s Degree and/or 2+ years of professional experience in an administrative position,
  • Strong administrative skills, computer literacy,
  • Excellent time management and organizational skills,
  • Experienced with donor database systems, proficiency with DonorPerfect a plus,
  • Excellent verbal and written communications skills with demonstrable ability to provide professional and appropriate business level written information,
  • Enthusiastic, proactive and solutions-oriented,
  • Self-motivated with the ability to work independently, take initiative, and follow tasks through completion with minimum supervision,
  • Outgoing personality and friendly demeanor with an ability to work collaboratively on a team and in a high-pressure environment,
  • Welcomes feedback as a means to personal and professional growth,
  • Familiarity with South Florida funding community a plus,
  • This is a full-time position with Miami Music Project. The position requires ability to work occasionally during evening and weekend events.

Send your Resume AND Cover Letter by January 19, 2018 to:
Use the words “Administrative Assistant” in the subject line.
Applications without cover letter will not be taken into consideration.

Miami Music Project is firmly committed to a policy of equal employment opportunity. We hire qualified applicants without regard to race, color, sex, religion, national origin or ancestry, age, marital or veteran / military status, disability, genetic information, sexual orientation, gender identity or expression, or any other legally protected status.
As permissible under applicable law, applicants will be subject to a pre-employment background check and drug test after receiving a conditional offer of employment. The background check will investigate criminal background and other matters related to suitability for employment, particularly since Miami Music Project works with children. Likewise, employment is contingent on receiving a negative test result for illegal drug use. Separate disclosure and consent forms will be provided prior to any background check or drug test.