Company Info

Adrienne Arsht Center
1300 Biscayne Blvd
Miami, FL, United States

Phone: 786-468-2000
Web Site:

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Company Profile

Production Coordinator


Job ID:



Miami, FL, United States


Other, Theater Technician-Backstage Production

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Employment Type:

Full time



Job Description:

Basic Function

Reporting to the Director, Production, the Production Coordinator is responsible for budgeting projects (i.e. live performances events, festivals), advancing upcoming performances and directing the technical staff in activities associated with the execution of performances presented at or by the Center; both on and off site. These include performances in a variety of disciplines and art forms. The Production Coordinator also oversee the maintenance of the equipment and facilities within all stages. The Production Coordinator is directly responsible for the supervision of union/non-union technical crews while upholding highest production standards for all events at the Center, serving as the liaison between the Centers and visiting companies.  Success in this position relies on great organizational skills, the ability to multitask on numerous projects simultaneously, strong leadership qualities and superior grace under pressure. Ability to work as a team with the technical, production and administrative staff is essential.

The Production Coordinator will be a “hands on” and deeply involved leader who prides him/herself on maintaining the highest quality standards in services and production value for all events.   This is a highly collaborative environment that is results driven by strategic thinking, goal-oriented action, follow through and open communication.

Key factors contributing to the success of the Production Coordinator will be the ability to collaborate with all facets associated with the company’s operations including Programming, Engineering, Security, Housekeeping and Development/Advancement teams.  In achieving its objectives the Director will consistently review the current support infrastructure to ensure it has the tools to respond quickly, effectively, creatively and contextually to long term strategic goals, short term operating needs and to key stake holder’s interests and opportunities.


Counted among the responsibilities of the Production Coordinator will be to:

• Work with Programming Directors and outside renters to explore feasibility and cost of proposed project, budget, develop and execute assigned projects.
• Liaise with outside presenters and touring companies to insure smooth and efficient load-ins rehearsals, performances and load-outs.
• Communicate production needs to House Department heads in advance to anticipate and address challenges.
• Prepare for all aspects of an incoming event/performance. (i.e. equipment rental, permits, scheduling services, labor requests)
• Review Stagehand timesheets and track production costs for settlement. Evaluate stagehand labor; correct and/or report substandard performance.
• Maintain highest quality standards in services and production value for all events.
• Serve as primary building contact for visiting companies as it relates to their production’s use of facilities.
• Monitor the condition of equipment and systems as they relate to production; initiates corrective action if possible or report needed assistance if action is beyond the scope of the position. 
• Be present, or arrange to have appropriate Center staff present, at any time the Center or its equipment is in use.
• Enforces all Center policies, rules and regulations with regard to technical/production operations.
• Attend weekly operations and production meetings to disseminate pertinent information to staff discussing challenges with upcoming performances.
• Supervise and evaluate users of the Center from a technical standpoint.
• Maintain inventory of production consumables and budget replacement items within production/technical budgets.
• Undertakes special assignments and projects as directed.

Job Requirements:

Ideal Experience

• Theatre Production or related degree preferable. Minimum 3-5 years of experience in a production related supervisory position.  A developed understanding and experience of standard practices in the performing arts and event production.
• Knowledge of all disciplines of theater production and equipment: to include sound, lights and staging.
• Strong management skills and extensive experience in effectively supervising subordinates.
• Possess strong writing, and presentation skills.
• Proven record of accomplishment.
• Strong interpersonal skills.
• Ability to effectively multi-task.
• Able to work well with a variety of personalities and maintain a positive attitude even in highly stressful, time sensitive situations.
• Advanced computer skills including knowledge of MS Professional Office and Outlook.
• Fluency in a foreign language.
• Experience with AutoCAD, Vector Works highly desirable.
• Experience with corporate event production valued.
• Understanding of collaborative, team-oriented leadership style.
• Ability to think strategically about all aspects associated with the image of the Center, including Resident Companies, outside individuals and institutions.

Personal Characteristics
The Production Coordinator should be:

• Action-oriented; a doer
• Affable, easy to get to know
• Determined and persistent
• Highly energetic
• Dedicated to accomplishing the organization’s goals

Physical Demands

• While performing the duties of this position, the employee is frequently required to stop, reach, stand, walk, lift, pull, push, grasp, communicate, and use repetitive motions.
• While performing the duties of this position, the employee may frequently lift and or move 50 pounds of materials.
• The position requires the individual to meet multiple demands from multiple people and interact with the public and other staff.

Suggestions for candidates and expressions of interest should be addressed to:


Email:, with Production Coordinator search in the title line.