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The Bass Museum of Art
2100 Collins Ave
Miami Beach, FL, United States

Phone: 3056737530
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Development Assistant


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Job ID:

2336

Location:

Miami Beach, FL, United States

Category:

Administrative Support, Database Management, Fundraising-Development, Member Services

Salary:

$42,000 - $47,000 per year
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Job Views:

538

Zip Code:

33139

Employment Type:

Full time

Posted:

03.19.2024
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Job Description:

Reports to Director of Development; works under the supervision of Associate Director of Individual Giving on specific projects 

This administrative role plays a crucial part in the museum's capacity to identify and foster potential supporters, as well as secure contributions. Key responsibilities include prospect research, ensuring prompt gift acknowledgments, collecting documentation, maintaining donor records, and generating financial progress reports. This person serves as the primary liaison within the Development department for the upkeep and optimization of the donor database (Altru and Financial Edge). Additionally, the Development Assistant is responsible for coordinating the museum's Advocate-level membership program (up to $1,000), managing timely communications with members, overseeing all member-related record-keeping, and providing support to the department in the execution and coordination of development events, as necessary. 

RESPONSIBILITIES: 

  1. Manages daily gift processing, acknowledgments, and reconciliation for all incoming gifts and pledges; ensures the correct reporting of daily entries and new gifts 
  2.  
  3. Works closely with Finance to ensure consistent and accurate pledge and gift coding
  4.  
  5. Identifies new systems and tools for data efficiency; facilitates their implementation under the direction of the Director of Development 
  6.  
  7. Maintains knowledge of the database capabilities and software updates through regular Blackbaud University training; suggests new and creative ways to help development team maximize the use of data with the goal of deepening the understanding of donor behavior and drive increased giving 
  8.  
  9. Builds, automates and manages daily, weekly & monthly revenue, LYBUNT, and other financial reports for the Development team 
  10.  
  11. Produces and maintains lists for all Development mailings and communications; ensures e-mail distribution lists in Mailchimp are always up to date 
  12.  
  13. Maintains fundraising calendar and timelines pertaining to acknowledgments, renewals, appeals, fundraising campaigns, etc. 
  14.  
  15. Performs individual and institutional prospect research to ensure steady pipeline of potential support 
  16.  
  17. Assists with creation of donor appeals and report materials; engages with Communications, Education and Guest Services staff to gather metrics that enhance appeals 
  18.  
  19. Coordinates Advocate member communications, benefits, renewals, and announcements 
  20.  
  21. Manages Advocate membership campaigns and expanded benefits development 
  22.  
  23. Assists the Development team at donor events as needed 
  24.  
  25. Provides support to other Development team members as needed, with Director of Development’s approval 
  26.  
  27. Performs other duties as assigned/needed  


This job description describes the general nature of the duties and requirements of this job. It is not intended to be an exhaustive list or to limit the supervisor’s ability to modify work assignments as appropriate. 

Job Requirements:

QUALIFICATIONS 

 

  • Bachelor’s Degree required 
     

  • Demonstrated ability to exercise sound judgment, diplomacy, confidentiality and sensitivity to a range of constituents 
     

  • Ability to work well in a team environment 
     

  • Strong organizational skills and excellent attention to detail 
     

  • Ability to manage numerous projects with multiple deadlines 
     

  • Strong interpersonal, written, and verbal communication skills; ability to communicate with a broad range of constituents and stakeholders with ease 
     

  • Must be self-motivated, goal-oriented, flexible and adaptable 
     

  • Must be able to maintain discretion with confidential information 
     

  • Must be able to work evenings/weekends for select specials events
     
     

  • Familiarity with non-profits, research methods, data standards, and databases required 
     

  • Minimum of two years of general office experience in a complex office environment preferred 
     

  • Proficiency with Microsoft Office (Outlook, Word, Excel, and Power Point) required; experience with donor management software (Blackbaud/Altru/Financial Edge, in particular) preferred 

 

PHYSICAL REQUIREMENTS 

  • Must be in good physical condition, able to move moderately heavy objects (35lbs.), bend, stoop, walk, climb stairs, stand, and sit for extended periods of time 
     

  • Must be able to work a flexible schedule including evenings and weekends 

    COMPENSATION PACKAGE 

    It is The Bass’ policy to provide a combination of supplemental benefits to all eligible employees. In keeping with this goal, each benefit program has been carefully devised. These benefits include: 

    • Health insurance, vision and dental plan coverage 

    • 401k 

    • Paid vacation time and sick leave 

    •  
     

TO APPLY 

Please submit the following materials to the hiring manager Iva Kosović Duvin, Director of Development, at ikosovic@thebass.org 

  • Resume/CV 

  • Cover Letter 

  • Three references. Provide full name, position, place of employment, phone number, and email address for each, as well as a brief description of how you know the individual. 

 

Due to the high volume of applications received, we are unable to respond to all inquiries. If your qualifications and experience match the needs of the current opening, we will contact you for an interview. Please do not apply if your salary expectations do not fit the salary range indicated above. 

The Bass is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation, or veteran status. 

Please, no phone inquiries or in-person submissions will be considered.