As a vital member of the Equity, People and Culture* (EPC) team, the Coordinator, People Operations plays a pivotal role in enhancing the employee experience and ensuring seamless day-to-day operations. This position is dedicated to providing essential administrative support to the EPC department, contributing to the overall effectiveness and efficiency of the organization's People Operations. By performing a range of tasks and services, this role empowers employees and fosters a conducive work environment.

*Renaming the HR department to "Equity, People and Culture" reflects a broader and more inclusive approach to managing the workforce. This emphasizes our commitment to not only traditional HR functions, but also to promoting diversity, equity, and inclusion within the organization. The term "People" emphasizes the human-centric nature of our initiatives, while "Culture" underscores our dedication to fostering a positive and inclusive work environment. This name encapsulates our holistic approach to managing, supporting, and empowering our employees.

Essential and Other Responsibilities: (performs other duties as assigned)

• Maintain Accurate Employee and Team Records: Ensure all employee and team files, records, and documentation are current and organized, both electronically and in physical form as needed.
• Ensure Data Integrity in EPC System: Regularly update and verify information in the EPC system to guarantee accuracy for seamless payroll processing.
• Safeguard Confidential Files: Uphold the confidentiality and integrity of Equity, People, and Culture files and records.
• Conduct File Audits: Perform periodic audits of employee records to ensure compliance and proper documentation.
• Provide Administrative Support: Offer clerical assistance to the EPC department, ensuring smooth operations.
• Support Payroll Functions: Assist in addressing employee queries, distributing compensation statements and assisting managers with timecard review.
• Collaborate with Benefits Administration:  By overseeing perks administration, including THNKS platform, support data and process maintenance for health, disability, COBRA, and retirement plan coordination.
• Facilitate Onboarding: Lead new hire orientation and manage onboarding tasks, preparing employee files for a seamless start.
• Coordinate Seasonal Staff Hiring: Manage the process for hiring seasonal staff and independent contractors, ensuring all necessary documentation is processed.
• Coordinate EPC Team Events: Maintain EPC team calendars and assist in organizing special events like benefits enrollment, organization-wide training, and EPC meetings.
• Handle HR Inquiries: Address internal and external HR inquiries, referring complex questions to the appropriate EPC member.
• Support Recruitment Process: Assist in the recruitment and interview process, track candidate status in the EPC system, and send follow-up emails post-recruitment.
• Assist in Hiring Process: Initiate the hiring process, including sending offer letters via the EPC system and initiating background checks.
• Build Cross-Functional Relationships: Cultivate collaborative relationships with stakeholders to ensure smooth onboarding and offboarding of employees, seasonal staff, and independent contractors.
• Monitor Budget Tracker: Manage the EPC budget tracker to accurately record all transactions and expenses.
• Maintain Confidentiality: Safeguard the organization's value by maintaining strict confidentiality of sensitive information.
• Stay Updated with HR and DEIA Trends: Keep abreast of the latest HR and DEIA trends and best practices to contribute to the organization's success.
• Special Project Management: provide support and assistance to team when special projects arise by monitoring objectives, timelines, conducting research, and organizing information for successful completion.
• Ad Hoc Duties: Perform any other duties as assigned, contributing to the overall efficiency of the HR function.

Safety Responsibilities

• Adhere to all policies pertaining to physical safety and security. 
• Report any potential or actual violations to Security.

Qualifications and Experience Requirements

To be successful in this role, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Commitment to diversity, equity, and inclusion as key strategies toward creating and supporting safe spaces that promote empathy, a sense of belonging, and humanity to foster the greatest potential for innovation, creativity, and collaboration across all teams.
• 2+ years of experience as an HR assistant or HR coordinator, showcasing proficiency in various HR functions.
• Strong knowledge of HR practices, including payroll processing, benefits administration, recruitment coordination, and compliance.
• Highly computer literate with capability in email, MS Office (Excel, PowerPoint, etc.) and related business and communication tools (TEAMS, Slack, Zoom, etc.)
• Experience in working with HR and Finance systems (Paycom, ADP, BambooHR, PaperSave, etc.)
• Flexibility to work after regular office hours for programs and events.
• A growth mindset, with a passion for continuous learning and development.

Education and/or Credentialing Requirements

• Associate's degree in related field (human resources, finance, etc.).
• SHRM or related certifications are a plus.
• Experience beyond requirement will be considered in lieu of education requirement.

Working Conditions

YoungArts physical campus and headquarters is located in Miami, FL. Work is performed in a hybrid (virtual and in-office) setting. 

General working hours are between 9:00 am and 6:00 pm, Monday through Friday. The nature of our work will sometimes require an adjustment to this schedule, including evenings and weekends. You will normally be advised in advance should your work schedule be adjusted. 

The starting salary for this role is $47,000 per year, negotiable based on the candidate's level of experience and qualifications.

Equity, People and Culture

Studies have shown that marginalized identities are less likely to apply to jobs unless they meet all qualifications listed. At YoungArts, we believe that safe spaces that promote empathy, a sense of belonging, and humanity hold the greatest potential for innovation, creativity, and collaboration across all art forms. So, if you're excited about this role and your past experience and/or education don't align perfectly with every qualification in the job description, we still encourage you to apply anyways. The requirements listed in job descriptions are guidelines, not hard and fast rules; you don’t have to satisfy every requirement or meet every qualification listed. Applying gives you the opportunity to be considered; you may be just the right candidate for this role or other roles we are looking to fill. 


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Or visit our career page: https://youngarts.org/careers/