The Assistant to the Deputy Director plays a central role in the Museum of Contemporary Art North Miami’s day to day operations. They will provide general administrative support to the Deputy Director and work closely with all Museum staff to further MOCA’s mission. This position is ideal for a candidate interested in growing in the museum field while contributing to the infrastructure behind the operation of a contemporary art museum.
 
Major Areas of Responsibility:

• Provide administrative support to the Deputy Director, including but not limited to:
  • Maintaining printed and digital files in an accessible fashion.
  • Processing new hire paperwork and setting background check appointments.
  • Preparing communication on behalf of the Deputy Director as necessary, including but not limited to memoranda, reports, presentations, and phone calls.
  • Taking meeting minutes on behalf of the Deputy Director.
  • Covering the museum’s reception desk as needed, including during museum operating hours.
  • Working with the Finance Manager, preparing financial reports for grants, including copying invoices, preparing budget vs. actual breakdowns for review, and entering data into grant portals.
  • Acting as a liaison between the City of North Miami’s IT Department and MOCA staff, including opening and tracking museum-wide service tickets and processing new hire setups.
• Assist the Executive Assistant with the coordinating of onsite meetings as necessary, including room preparation, basic A/V setup (projector and laptop), preparing meeting materials, and breakdown/clean up afterwards.
• Maintain and replenish the museum’s stock of office supplies.
• Update staff contact lists as necessary.
• Provide staff support during exhibition openings and other special events (both virtual and onsite).
• At the direction of the Deputy Director, assist other MOCA staff with clerical and administrative tasks as necessary and assigned.

Qualifications:

• Superior communication skills (both verbal and written).
• Excellent attention to detail.
• Maturity and discretion.
• Ability to work individually and as part of a team.
• Capable of working collaboratively and inclusively with a variety of constituent groups.
• Strong sense of personal and professional accountability.
• Able to provide support to a variety of projects, with the ability to adapt to changing priorities with ease, problem-solve, prioritize, and meet deadlines.

 
Requirements and Skills:

• Proficiency in Microsoft Office Suite.
• Knowledge of Adobe Acrobat Pro.

 
Desired:

• Bilingual in English and Haitian Creole and/or Spanish.
• Experience with Altru or another similar CRM/database.
• Candidates with interest in a career in the museum field.

 
This is a full-time salaried position, with general hours Monday-Friday from 9:30am-5:30pm.  The position requires some early morning, late evening and weekend hours as necessary, especially during periods of high volume (Miami Art Week, exhibition openings, etc.). A level 2 background check will be required upon the offer of employment.
 
Reports to: Deputy Director
Supervises: None
Compensation: $45,000 annual salary, including an excellent benefits package.
Applicants: Please email a cover letter, resume and three references to tblack@mocanomi.org with subject ASSISTANT TO THE DEPUTY DIRECTOR.  No phone calls please.


MOCA maintains a strong policy of equal employment opportunity for all employees and applicants for employment. The museum hires, trains, promotes, compensates and dismisses employees without regard for race, color, creed, religion, gender identity, sexual orientation, national origin, age, marital or veteran status, disability, citizenship, or political belief that does not prohibit performance of essential job functions. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply.

 
ABOUT MOCA
 
Mission
MOCA North Miami presents contemporary art and its historical influences through exhibitions, educational programs, and collections. Inspired by its surrounding communities, MOCA connects diverse audiences and cultures by providing a welcoming place to encounter new ideas and voices, and nurturing a lifelong love of the arts.


Vision 
MOCA aspires to be a welcoming center at the heart of North Miami where art and art experiences flow in and out of the building — activating parks, schools, homes, and civic spaces; and connecting local and global conversations about art.


MOCA will tap into the cultural energy of the region to bring new art and perspectives to the public, building on North Miami’s legacy as a cultural destination. Visitors and the community can expect thought-provoking exhibitions that feature underexplored art and artists, and lift up diverse voices and stories.


MOCA will become known and respected locally and nationally for its innovative curatorial approach and research-driven exhibitions that are supported by educational programs for all ages. As a meeting place for cultural expressions and exchanges, MOCA will become a center for cross-cultural understanding and inclusion, connecting diverse communities through the arts.