Company Info
Oolite Arts
924 Lincoln Road
Miami Beach, FL, United States

Phone: 3056748278
Web Site:

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Company Profile

Programs Coordinator


Job ID:



Miami Beach, FL, United States


Administrative Support, Program-Project Management, Public Art Administration


per year

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Employment Type:

Full time



Job Description:

Oolite Arts is seeking an additional full-time, Programs Coordinator. The Ideal candidate is an energetic team player who is excited to play multiple roles within a growing not-for-profit arts organization. The Programs Coordinator is a full-time position that supports the programs department by providing administrative and event support for the execution of Oolite Arts’ public programs, exhibitions, open calls and residency programs.

Job Requirements:

Programs Department responsibilities include:

  • Drafting contract agreements and liability waivers

  • Creating Altru Forms for public programs 

  • Submitting payment requests for public program participants

  • Drafting run of shows for events 

  • Event support 

  • Updating submittable open calls 

  • Updating internal calendars 

  • Create attendance reports 

  • Updating programs surveys


Exhibitions responsibilities include: 

  • Oversee day to day gallery operations

  • Track and update gallery attendance 

  • Assist with coordinating walkthroughs and trainings

  • Drafting artist and artwork loan agreements

  • Organizing travel and accommodations for exhibiting artists/ guest curators (as needed)

  • Coordinating logistics for artwork shipping (as needed)

  • Submitting payment requests for artists and vendors 

  • Gathering materials for communications to publish exhibitions on the website


Miscellaneous administrative responsibilities include:

  • Create and submit check requests to Accounting

  • Maintain programs A/V equipment and inventory list

  • Copy edit texts for marketing as needed

  • Maintaining a list of resident and alumni news for communications dept

Applicants should submit a resume, a one-page narrative describing interest and experience, and three references. Applications will be reviewed by the Company’s senior management. Candidate recommendations are welcome. 

Send resume and accompanying materials to: Email: Subject: Programs Coordinator