Programs Department responsibilities include:

• Drafting contract agreements and liability waivers

• Creating Altru Forms for public programs 

• Submitting payment requests for public program participants

• Drafting run of shows for events 

• Event support 

• Updating submittable open calls 

• Updating internal calendars 

• Create attendance reports 

• Updating programs surveys

Exhibitions responsibilities include: 

• Oversee day to day gallery operations

• Track and update gallery attendance 

• Assist with coordinating walkthroughs and trainings

• Drafting artist and artwork loan agreements

• Organizing travel and accommodations for exhibiting artists/ guest curators (as needed)

• Coordinating logistics for artwork shipping (as needed)

• Submitting payment requests for artists and vendors 

• Gathering materials for communications to publish exhibitions on the website

Miscellaneous administrative responsibilities include:

• Create and submit check requests to Accounting

• Maintain programs A/V equipment and inventory list

• Copy edit texts for marketing as needed

• Maintaining a list of resident and alumni news for communications dept

Applicants should submit a resume, a one-page narrative describing interest and experience, and three references. Applications will be reviewed by the Company’s senior management. Candidate recommendations are welcome. 

Send resume and accompanying materials to: Email: hr@oolitearts.org Subject: Programs Coordinator