Company Info

Adrienne Arsht Center
1300 Biscayne Blvd
Miami, FL, United States

Phone: 786-468-2000
Web Site: www.arshtcenter.org

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Company Profile




Programming Coordinator


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Job ID:

2048

Location:

Miami, FL, United States

Category:

Administrative Support
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Job Views:

119

Zip Code:

33132

Employment Type:

Full time

Posted:

11.22.2022
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Job Description:

Basic Function
 
The Programming Coordinator is responsible for providing support and coordination in event and departmental administration and is the main point of contact for the shared calendar of events, as directed by the Senior Director, Programming. The Programming Coordinator will gain experience researching artists, maintaining venue management calendar, proactively engaging across departments to ensure proper scheduling, assisting in aspects of rental events, responding to external and internal inquiries, invoicing, and coordinating engagement details.
 
Responsibilities
 
  • Maintains the calendar for the Center and develops calendar formats as needed.
  • Works with our software representative to learn new functions and aspects of our new and evolving software
  • Maintains current and accurate information in departmental and corporate databases including data entry, report generating, and data analysis
  • Works with members of the programming department to create new reports and assess data reported
  • Assists in keeping internal departments informed of detailed event requirements through weekly calendar meetings, event coordination memos, and other methods as required
  • Prepares, maintains, and distributes documentation and reports for department and agents as needed
  • Provides general administrative support to the programming department including responding to inquiries, special ticket orders, scheduling meetings, pulling reports, generating weekly programming agenda, and maintaining departmental calendar
  • Maintains the files in the Programming Department database and compiles reports related to calendar activities.
  • Liaises with internal departments and external contacts
  • In conjunction with the programming and marketing department, reviews select marketing and publicity materials for accuracy in advance of distribution to agree to the calendar.
  • Attends events on behalf of the department
  • Identifies potential problems and reports to management, recommending solutions wherever possible.
  • Handles show duties as needed.
  • Performs other duties as assigned by the Senior Director, Programming, and managers within the Programming department.

Job Requirements:

Ideal Experience
  • A Bachelor’s degree from an accredited institution of higher education
  • A strong interest in arts management and/or event management
  • A minimum 2 years of relevant experience in the performing arts or event management fields.  Relevant experience as an intern or rigorous school setting is applicable
  • Ability to effectively multi-task and meet deadlines
  • Strong administrative skills
  • Fully computer literate, including Microsoft Word, Excel and Outlook
  • Able to work flexible hours, including nights, weekends and holidays as needed
  • Ability to excel while working both independently and collaboratively
  • Understanding of how to function effectively in a multi-ethnic work environment and community
  • Understanding of collaborative, team-oriented leadership style
  • Fluency in English (reading, writing and speaking) is required.  Knowledge of Spanish is not required but is an asset
  • Familiarity with software programs including Microsoft Dynamics, Ungerboeck and Tessitura is considered an asset.
Personal Characteristics
The Programming Coordinator should be:
  • Action-oriented; a doer
  • Affable, easy to get to know
  • Determined and persistent
  • Highly energetic
  • Dedicated to accomplishing the organization’s goals
Physical Demands
  • While performing the duties of this position, the employee is frequently required to stop, reach, stand, walk, lift, pull, push, grasp, communicate, and use repetitive motions.
  • While performing the duties of this position, the employee may frequently lift and or move 20 pounds of materials.
  • The position requires the individual to meet multiple demands from multiple people and interact with the public and other staff.
 
Suggestions for candidates and expressions of interest should be addressed to:
 
Email: resumes@arshtcenter.org, with Programming Coordinator on search in the title line.
 
Note: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the Adrienne Arsht Center as the requirements of the job change.
 
 
The Adrienne Arsht Center is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented both onstage and off.