Company Info

Adrienne Arsht Center
1300 Biscayne Blvd
Miami, FL, United States

Phone: 786-468-2000
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Company Profile

Marketing Asssistant


Job ID:



Miami, FL, United States


Administrative Support, Marketing

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Employment Type:

Full time



Job Description:

Basic Function:
Reporting to the Vice President of Marketing, the Marketing Assistant is responsible for a variety of tasks including project management and providing administrative support to a dynamic and highly motivated marketing department. A high degree of organization, project management, finance, coordination, collaboration and customer focus are required to carry out the responsibilities of this position.
  • Assists with the upkeep of show marketing budgets; responsible for budget reconciliation and coordination of marketing settlements as assigned.  
  • Maintains post-show wrap reports and postmortem documents.
  • Supports Marketing Manager with media follow-up on agreements, affidavits, tear sheets, and contracts.
  • Assistance at promotional events as needed.
  • Prepares and executes invoices in a timely manner.
  • Maintains relationships with marketing vendors.
  • Oversees inventory and ordering of branded promotional items.
  • Coordinates processing, delivery/pickup of show promotional/trade and charity comp ticket requests and maintains a running spreadsheet.
  • Maintains database of papering and promotional partners, distributes papering and other offers and tracks progress of initiatives.
  • Contributes to creative social media plans to enhance marketing campaigns.
  • Oversees the department postage account, quarterly reconciliations and year-end accruals.
  • Manages key institutional eblasts, partner events and monthly newsletters.
  • Conducts regular website audits.
  • Provides administrative support, including calendar management, to Vice President, Marketing.
  • Provides administrative support of department expense reports.  
  • Assists Group Sales Director as assigned.
  • Performs other duties as assigned.

Job Requirements:

Ideal Experience
  • Excellent written and verbal skills
  • Extremely organized, have great attention to detail and excellent follow-through skills
  • Administrative ability
  • Strong knowledge of Microsoft Office suite
  • Ability to work in a fast-paced environment and flexibility to quickly adapt to changing demands
  • Exemplary attention to detail and able to multi-task with minimum supervision
  • Knowledge of project management software, database and list management tools
  • Associates or Bachelor’s Degree in relevant field 
Desired Qualifications:
  • Familiar with Tessitura
Personal Characteristics
The Marketing Assistant should be:
  • Action-oriented; a proactive doer
  • Affable, easy to get to know
  • Determined and persistent
  • Highly energetic
  • Dedicated to accomplishing the organization’s goals
Physical Demands
  • While performing the duties of this position, the employee is frequently required to stop, reach, stand, walk, lift, pull, push, grasp, communicate, and use repetitive motions;
  • While performing the duties of this position, the employee may frequently lift and or move 25 pounds of materials;
  • The position requires the individual to meet multiple demands from multiple people and interact with the public and other staff.
Suggestions for candidates and expressions of interest should be addressed to:
E-mail:, with Marketing Assistant search in the title line.
Note: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the Adrienne Arsht Center as the requirements of the job change.
The Adrienne Arsht Center is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented both onstage and off