Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). The Human Resources Coordinator will perform administrative tasks and services to support effective and efficient HR and benefits operations. The position is on the Finance and Operations Team, in the Human Resources Department and reports to the Human Resources Director.
 
Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate’s cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is to position Vizcaya as an enduring, inclusive and innovative place that inspires people to embrace the cultural vitality and environmental sustainability of the world around us.
 
Essential Functions

• Maintain accurate and up-to-date human resource files, records and documentation, maintaining their integrity and confidentiality and periodically auditing for completion.
• Answer frequently asked questions from applicants and employees about standard policies, benefits, hiring processes, etc.; refer more complex questions to supervisor.
• Proactively promote communication, collaboration and customer service.
• Provide administrative support to the Human Resources Director.
• Assist with recruitment, onboarding, payroll data review, processing HR-related mail, timely submission of payment requests and distribution of new employee’s first paycheck.
• Assist with new hire orientation.
• Assist with planning and execution of special events such as benefits enrollment, wellness events and organization-wide meetings.
• Serve as active member of the Employee Success Committee.
• Perform other duties as assigned.

 
This job description is not designed to be comprehensive; duties, responsibilities and activities may change at any time with or without notice.
 

Position Requirements

• At least 3 years of work experience in human resources and benefits administration, to include working knowledge of applicable human resources laws, practices and guidelines.
• Associate’s degree in Human Resources or a related field.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills and commitment to collaboration and customer service.
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office.
• English fluency.

 
Factors Vizcaya Will Consider When Evaluating Applicants and Determining Compensation

• Additional relevant work experience, training and education.
• Proficiency with payroll management, human resource information system (HRIS), and similar computer applications.
• Spanish, Haitian Creole and other language skills.

 
Compensation
Vizcaya Museum and Gardens offers competitive compensation, generous paid leave and retirement benefits for part-time employees. Compensation will be based on experience and skills; the minimum salary for employees meeting the requirements of this position is $22/hour.
 
Work Environment/Physical Demands
The majority of work is done in an office setting, with significant interaction with other employees and, to a lesser extent, with vendors. Vizcaya is a non-smoking environment.
 
Position Type/Expected Hours of Work/Schedule
This is a part-time hourly position, 25 hours per week (hours to be divided among 3 or 4 weekdays as determined in consultation with the selected candidate.
 
To Apply
Please submit a resume and a cover letter expressing your interest in this to: HRVizcaya@vizcaya.org. Please reference the position title in the subject line of your email.
 
Equal Opportunity Employer
Vizcaya Museum and Gardens is committed to equity and inclusion and is engaged in a strategic process to ensure that our staff, Board and volunteers reflect our community’s diversity. Vizcaya welcomes applicants from groups that are underrepresented in cultural organizations and seeks to recruit, develop and retain a diverse workforce.
 
Vizcaya Museum and Gardens is an equal opportunity employer. Vizcaya respects people of all backgrounds and does not discriminate based upon race, religion, color, national origin, ancestry, sex, pregnancy, childbirth, sexual orientation, gender identity, gender expression, age, marital status, familial status, status as a protected veteran, status as an individual with a disability, status as a victim of domestic violence, dating violence or stalking, or other applicable legally protected characteristics protected by law.   
 
Updated April 21, 2022