Company Info
Museum of Contemporary Art-North Miami
770 N.E. 125th Street
North Miami, FL, United States

Phone: (305) 893-6211
Web Site: www.mocanomi.org

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Company Profile




Executive Assistant


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Job ID:

1832

Location:

North Miami, FL, United States

Category:

Administrative Support

Salary:

$50,000.00 per year
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Job Views:

216

Zip Code:

33161

Employment Type:

Full time

Posted:

09.08.2022
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Job Description:

The Executive Assistant plays a central role in the Museum of Contemporary Art North Miami’s administrative operations. They schedule and manage the Executive Director’s calendar, maintain interdepartmental communication channels, and provide general administrative support to the Director. They will serve as a liaison to the Board of Trustees, City of North Miami officials, and other key constituents. This critical position in a fast-paced is ideal for a candidate interested in participating in all facets of the operation of a contemporary art museum.
 
 
Major Areas of Responsibility:
 
  • Provide daily updates to the Executive Director to effectively communicate the status of staff schedules, projects, pending appointments, deadlines, and other issues as they arise.
  • Prepare agendas and take detailed minutes for critical meetings on behalf of the Executive Director, including but not limited to:
    • Board of Trustees meetings
    • Weekly Directors’ meetings
    • Monthly All-Staff meetings
  • Maintain channels of communication between MOCA departments, including dissemination of meeting minutes, tracking important deadlines, and adding relevant items to the museum’s master calendar.
  • Prepare and organize all communication required of the museum’s executive office, including but not limited to letters, memoranda, emails, agendas, reports, presentations, and phone calls.
  • Scheduling and coordinating appointments on behalf of the Executive Director, including confirming attendance, arranging and/or preparing beverages and catering, basic A/V setup (projector and laptop), preparing meeting materials, and breakdown/clean up afterwards.
  • Make travel arrangements for Executive Director, visiting artists and curators, and other staff members as needed.
  • Maintain printed and digital files in an accessible fashion on behalf of the Executive Director.
  • Organize, schedule and prepare materials for Board of Trustees and related committee meetings, including Board orientation information, Board packets, and Board member files.
  • Cover the museum’s reception desk as needed.
  • Update staff contact lists as necessary.
  • Provide staff support during exhibition openings and other special events.

Job Requirements:

Qualifications:
  • Superior communication skills (both verbal and written).
  • Excellent attention to detail.
  • Maturity and discretion.
  • Ability to work individually and as part of a team.
  • Capable of working collaboratively and inclusively with all constituent groups of museum staff, Trustees, and visitors.
  • Strong sense of personal and professional accountability.
  • Able to provide support to a variety of projects, with the ability to adapt to changing priorities with ease, problem-solve, prioritize, and meet deadlines.
 
Requirements:
  • Bachelor’s Degree or 5 years of equivalent experience required.
  • 1-2 years of administrative/clerical work, preferably in support of senior management.
  • Mastery of Microsoft Office Suite.
 
Highly Desired:
  • Bilingual in English and Haitian Creole and/or Spanish.
  • Experience with Altru or another similar CRM/database.
 
This is a full-time, salaried position requiring some early morning, late evening and weekend hours as necessary. A level 2 background check will be required upon the offer of employment.
 
Reports to: Executive Director
Supervises: None
Compensation: Starting at $50,000, including an excellent benefits package.
Applicants: Please email a cover letter, resume, and three references to tblack@mocanomi.org with subject EXECUTIVE ASSISTANT.  No phone calls please.
 
MOCA maintains a strong policy of equal employment opportunity for all employees and applicants for employment. The museum hires, trains, promotes, compensates and dismisses employees without regard for race, color, creed, religion, gender identity, sexual orientation, national origin, age, marital or veteran status, disability, citizenship, or political belief that does not prohibit performance of essential job functions. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply. 

 
ABOUT MOCA
 
Mission
MOCA North Miami presents contemporary art and its historical influences through exhibitions, educational programs, and collections. Inspired by its surrounding communities, MOCA connects diverse audiences and cultures by providing a welcoming place to encounter new ideas and voices, and nurturing a lifelong love of the arts.


Vision 
MOCA aspires to be a welcoming center at the heart of North Miami where art and art experiences flow in and out of the building — activating parks, schools, homes, and civic spaces; and connecting local and global conversations about art.


MOCA will tap into the cultural energy of the region to bring new art and perspectives to the public, building on North Miami’s legacy as a cultural destination. Visitors and the community can expect thought-provoking exhibitions that feature underexplored art and artists, and lift up diverse voices and stories.


MOCA will become known and respected locally and nationally for its innovative curatorial approach and research-driven exhibitions that are supported by educational programs for all ages. As a meeting place for cultural expressions and exchanges, MOCA will become a center for cross-cultural understanding and inclusion, connecting diverse communities through the arts.