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Adrienne Arsht Center
1300 Biscayne Blvd
Miami, FL, United States

Phone: 786-468-2000
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Production Administrative Assistant


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Miami, FL, United States


Administrative Support, Other

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Job Description:

The Adrienne Arsht Center for the Performing Arts of Miami-Dade County is seeking an experienced, skilled, and highly motivated Production Administrative Assistant to support the Director, Production and the Production Department.

Basic Function

Reporting to the Director, Production, the Production Administrative Assistant is responsible for assisting with the financial management of the Production Department. This work includes preparing all check requests for Finance, preparing, and reporting all labor expenses, working closely with the operations team to assist in managing capital expenditures for the Center. Success in this position relies on great organizational skills, the ability to multitask on numerous projects simultaneously, strong leadership qualities and superior grace under pressure. Ability to work as a team with the technical, production and administrative staff is essential.
Key factors contributing to the success of the Production Administrative Assistant will be the ability to collaborate with all facets associated with the company’s operations including Programming, Engineering, Security, Housekeeping and Development/Advancement teams.

Counted among the responsibilities of the Production Administrative Assistant will be to:
  • Prepare for all aspects of an incoming event/performance. (i.e. equipment rental, permits, scheduling services, labor requests)
  • Review Stagehand timesheets and track production costs for settlement. Evaluate stagehand labor; correct and/or report substandard performance.
  • Maintain highest quality standards in services and production value for all events.
  • Monitor the condition of equipment and systems as they relate to production; initiates corrective action if possible or report needed assistance if action is beyond the scope of the position.
  • Maintain inventory of production consumables and budget replacement items within production/technical budgets.
  • Undertakes special assignments and projects as directed.

Job Requirements:

Ideal Experience
  • Accounting background preferable; Associates degree in accounting a plus
  • Theater knowledge a plus
  • Excellent organizational skills
  • Experience in budget management, payroll management, accounts payable.
  • Excellent writing, and presentation skills.
  • Proven record of accomplishment.
  • Exceptional interpersonal skills.
  • Ability to effectively multi-task.
  • Able to work well with a variety of personalities and maintain a positive attitude even in highly stressful, time sensitive situations.
  • Advanced computer skills including knowledge of MS Professional Office and Outlook.
  • Fluency in a foreign language, preferred.
Personal Characteristics
The Production Administrative Assistant should be:
  • Action-oriented; a doer
  • Affable, easy to get to know
  • Determined and persistent
  • Highly energetic
  • Dedicated to accomplishing the organization’s goals

Physical Demands

  • While performing the duties of this position, the employee is frequently required to stop, reach, stand, walk, lift, pull, push, grasp, communicate, and use repetitive motions.
  • While performing the duties of this position, the employee may frequently lift and or move 20 pounds  of materials.
  • The position requires the individual to meet multiple demands from multiple people and interact with the public and other staff.

Suggestions for candidates and expressions of interest should be addressed to:

Email:, with Production Administrative Assistant search in the title line.
Note: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the Adrienne Arsht Center as the requirements of the job change.
The Adrienne Arsht Center is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented both onstage and off.