Company Info
Miami New Drama
1040 Lincoln Rd
Miami Beach, FL, United States

Phone:
Web Site: colony.org

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Company Profile




Executive Assistant


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Job ID:

1475

Location:

Miami Beach, FL, United States

Category:

Administrative Support

Salary:

$32,000.00 per year
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Job Views:

151

Zip Code:

33139

Employment Type:

Full time

Posted:

03.16.2021
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Job Description:

The Executive Assistant reports to the Managing Director serving as invaluable support personnel for Miami New Drama administrative functions and management team.

 

Job duties include:

  • Collect and communicate check requests and payroll to the finance team on a bi-weekly basis, printing and mailing checks

  • Filing/Printing invoices for grant documentation and audit/tax purposes. 

  • Point of contact for paystub requests and payment inquiries from staff and vendors

  • Onboard new employees with company hiring paperwork

  • Assist management with preparation of reports for Board, City of Miami Beach, and funding purposes

  • In absence of Box Office team, serve as representative to return phone calls, facilitate member and donor requests and inquiries, and assist with membership campaigns

  • Answer phones, check voicemails and distribute messages accordingly

  • Monitor Miami New Drama customer-facing and general email accounts

  • manage mailing lists for promotions and fundraising purpose

  • Mail collection, sorting & documentation

  • Supply purchasing 

  • Printing, Copying, shipping as needed

  • General office organization and office function supervision

  • Merchandise purchasing in collaboration with Media Manager

  • Other duties as assigned and are relevant to the position


Miami New Drama is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Miami New Drama is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Miami New Drama are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in our area. Miami New Drama will not tolerate discrimination or harassment based on any of these characteristics. Miami New Drama encourages applicants of all ages.

 

Job Requirements:

Job Requirements

  • Fluent spoken and written English and Spanish

  • Must be well organized and able to multitask

  • Computer skills including but not limited to Word, Excel, Adobe products

  • Previous CRM experience a plus

  • Previous arts administrative experience a plus

This is an in-person position with some ability to work remotely
 

SALARY: Starting annual salary $32,000

BENEFITS: Competitive health insurance package, paid vacation, parking pass

START DATE: Immediately 

HOURS: 40 hours per week initially Mon-Fri 10a-6p - nights and weekends may be required as company activities increase.

To apply send a resume to jessica@miaminewdrama.org with subject line “Executive Assistant”