Company Info
Museum of Contemporary Art-North Miami
770 N.E. 125th Street
North Miami, FL, United States

Phone: (305) 893-6211
Web Site: www.mocanomi.org

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Company Profile




Operations Assistant


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Job ID:

1457

Location:

North Miami, FL, United States

Category:

Administrative Support

Salary:

$15.00 per hour
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Job Views:

109

Zip Code:

33161

Employment Type:

Part time

Posted:

02.08.2021
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Job Description:

The Operations Assistant plays a central role in the Museum of Contemporary Art North Miami’s Operations Department. They will provide general administrative support to the Director of Operations and work closely with all Museum staff to further MOCA’s mission. This entry-level, part-time position is ideal for a candidate interested in growing in the museum field while contributing to the infrastructure behind the operation of a contemporary art museum.
 
Major Areas of Responsibility:
  • Provide administrative support to the Director of Operations, including but not limited to: 
    • Maintaining printed and digital files in an accessible fashion.
    • Processing new hire paperwork and setting background check appointments.
    • Preparing communication on behalf of the Director of Operations as necessary, including but not limited to memoranda, reports, presentations, and phone calls.
    • Covering the museum’s reception desk as needed, including during museum operating hours.
    • Preparing financial reports for grants, including copying invoices, preparing budget vs. actual breakdowns for review, and entering data into grant portals. 
    • Acting as a liaison between the City of North Miami’s IT Department and MOCA staff, including opening and tracking service tickets.
  • Act as the Museum’s designated ADA coordinator, including researching best practices and needs for compliance with the Americans with Disabilities Act.
  • Assist the Executive Assistant with the coordinating of onsite meetings as necessary, including room preparation, basic A/V setup (projector and laptop), preparing meeting materials, and breakdown/clean up afterwards.
  • Maintain and replenish the museum’s stock of office supplies.
  • Update staff contact lists as necessary.
  • Maintain the MOCA Shop Inventory, aiding with reordering and online sales fulfillment.
  • Provide staff support during exhibition openings and other special events (both virtual and onsite).
  • At the direction of the Director of Operations, assist other MOCA staff with clerical and administrative tasks as necessary and assigned.

Job Requirements:

Qualifications:
  • Superior communication skills (both verbal and written).
  • Excellent attention to detail.
  • Maturity and discretion.
  • Ability to work individually and as part of a team.
  • Capable of working collaboratively and inclusively with a variety of constituent groups.
  • Strong sense of personal and professional accountability.
  • Able to provide support to a variety of projects, with the ability to adapt to changing priorities with ease, problem-solve, prioritize, and meet deadlines.
Requirements and Skills:
  • Proficiency in Microsoft Office Suite.
  • Knowledge of Adobe Acrobat Pro.
 
Desired:
  • Bilingual in English and Haitian Creole and/or Spanish.
  • Experience with Altru or another similar CRM/database.
  • Candidates with interest in a career in the museum field.
 
This is a part-time position averaging 20-24 hours per week, with long-term potential for growth. It requires some early morning, late evening and weekend hours as necessary, especially during periods of high volume (Miami Art Week, exhibition openings, etc.). A level 2 background check will be required upon the offer of employment.
 
Reports to: Director of Operations

Compensation: $15/hour

Applicants: Please email a cover letter, resume and three references to tblack@mocanomi.org with subject OPERATIONS ASSISTANT.  No phone calls please.

MOCA maintains a strong policy of equal employment opportunity for all employees and applicants for employment. The museum hires, trains, promotes, compensates and dismisses employees without regard for race, color, creed, religion, gender identity, sexual orientation, national origin, age, marital or veteran status, disability, citizenship, or political belief that does not prohibit performance of essential job functions. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply.