Company Info
The Bass Museum of Art
2100 Collins Avenue
Miami Beach, FL, United States

Phone: 3056737530
Web Site:

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Miami Beach, FL, United States


Communications-Public Relations, Graphic Design-Commercial Art, Marketing


Commensurate with experience per year

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Employment Type:

Full time



Job Description:

The Bass, Miami Beach’s contemporary art museum, seeks a highly motivated, creative and detail oriented, visual communicator to join the Communications team as a Graphic Design & Production Coordinator. The Graphic Design & Production Coordinator is responsible for the design, development and implementation of all museum visual communications. The candidate reports directly to the Communications Manager and works collaboratively with the Marketing & New Media Strategist on the design of promotional materials and production of visual campaigns. The Coordinator will also supervise contracted personnel for design and production support, as well as design interns.

The Coordinator is responsible for implementing the creative strategy and overall design of The Bass’ graphic identity and visual communications. Such materials may include, but are not limited to, institutional materials, event identities and collateral, print and outdoor advertising, exhibition and programming materials, educational guides and materials, exhibition labels and signage, environmental design, banners and other display materials, brochures, rack cards and other promotional pieces, development and membership materials, as well as digital formats, including graphics for the museum’s website, digital marketing campaigns and social media outlets. Key responsibilities also include: management of the museum’s website, production of all print material, organization of the museum’s photo and video database, and administrative functions specific to the role.

The Coordinator must manage the day-to-day output of multiple and simultaneous projects, each of which may involve unique criteria, timelines and priorities in a fast-paced environment. Attention to detail, quality control, creativity, excellent communication skills, and the ability to work within a team and take constructive feedback are critical to this position. 

Job Requirements:

  • Ensure that all print, advertising and digital communications are attractive, effective and approved by related departments. All material should be well designed, consistent, and curated to support the growth and success of the museum’s communications efforts, supporting the organization’s positioning as Miami Beach’s contemporary art museum.
  • Maintain and update the museum’s style guide, advising staff and partners on branding best practices. Brand and rebrand recurring events, public programs and development initiatives, as needed.
  • Execute and produce campaigns and multifaceted communications materials that adhere to the brand guidelines of the organization and the creative direction set by the Communications Manager and the Marketing & New Media Strategist.
  • Work closely with the Marketing & New Media Strategist for creative insight and visual feedback.
  • Communicate and collaborate frequently with staff members from other departments to understand the goals of exhibitions, publications, programs and other projects and to create appropriate visuals that support these goals. Develop a project plan, storyboard (when appropriate), and produce preliminary visual solutions.
  • Manage many projects simultaneously from concept through completion across a wide range of print and electronic materials, including exhibition graphics, educational and interpretive materials, museum publications, invitations and brochures, gallery didactics, promotional banners and signage, print and digital advertising, email marketing and web-based communications.
  • Establish and maintain systems for completing projects in a timely manner and keeping key personnel informed of status updates.
  • Provide art direction, oversight and coordination of the museum’s graphic design activities.
  • Accommodate, track and execute changes to designs as requested by stakeholders during the approval process.
  • Proof projects for errors, ensure quality control and print accuracy.
  • Plan, oversee, manage and adhere to production schedules for printing and fabrication.
  • Communicate with outside vendors to assure quality, set production timelines, maintain deadlines and enforce budgets. Research new vendors when appropriate and collect estimates for large orders.
  • Oversee and coordinate installation, documentation, dissemination and archive of designed materials. Maintain records for each project, including process documentation and digital archival copies of the work product.
  • Hire and direct photographers and videographers for museum events, exhibitions and programs as outlined in the departmental budget.
  • Maintain the image databank for the museum, including management of usage permissions.
  • Conduct regular maintenance on the museum’s website, including copy edits, page additions, and various aesthetic adjustments.
  • Commission external designers, as necessary, and manage them throughout delivery, ensuring appropriate matches to project scale, desired deliverables and audience.
  • Supervise departmental interns, sourced by the Communications Manager.
  • Study trends in museum design, including technical advances, new methodologies and products, and advise peers and senior leadership of their suitability.
  • Conduct administrative tasks essential to the role, including, but not limited to, processing invoices and submitting receipts to the finance department, monitoring supplies and placing orders as needed, surveying print inventory, and organizing files.
  • Bachelor’s degree in graphic design, creative advertising, or a related field is required.
  • Must possess at least 2-3 years of professional experience in graphic design for an art institution, non-profit business or a related field, either full-time, part-time or on a freelance basis. Internships are considered additional experience.
  • Exceptional verbal communication skills, excellent presentation skills, strong project management skills and organization skills, and precise attention to detail are a must.
  • Understanding of the non-profit business model and budgeting process.
  • Technical ability and the artistic sensibility to create designs that focus on works of art, making them the showpiece of the design.
  • Ability to work in a complex institutional environment that is fast-paced, deadline driven, creative and collaborative.
  • Ability to effectively monitor project budgets, set and meet deadlines.
  • Ability to be discreet and confidential with embargoed information.
  • Strong ability to communicate and present designs effectively as well as to welcome feedback and incorporate requested changes as projects evolve.
  • Experience preparing materials for print and digital output, including identifying, selecting and coordinating with printers, fabricators and vendors to produce designs.
  • Strong computer and design skills, with advanced knowledge of Adobe Creative suite, including InDesign, Illustrator and Photoshop.
  • Experience in video editing and professional photography, and knowledge of Adobe After Effects and HTML/CSS code are a plus.
  • This is a full-time, exempt position. Candidate must work regular office hours, Monday to Friday, 9:30 AM - 5:30 PM.
  • Ability to work occasional weekend and evening hours for special events as directed by supervisor.
  • This position is not open to remote work.
  • Salary commensurate with experience.
  • The Bass offers a competitive benefits package, including health, dental and vision insurance, paid time off and a 401k plan with an employer match.
  • Work will be performed in an office environment at the museum.
  • Position requires working at a desk and utilizing computer and telephone for prolonged periods of time.
  • For special events, must be able to stand for several hours at a time.
  • Position may require occasional heavy lifting of 30 pounds or less.
  • Please send a resume, cover letter and portfolio of work to Julia Rudo at Applications without a portfolio of design work will not be considered.
  • Please, no phone inquiries.
  • This application closes on Friday, January 17, 2020 with an anticipated start date of Monday, February 3, 2020.

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current opening, potential candidates will be contacted for an interview.

This job description describes the general nature of the duties and requirements of this job. It is not intended to be an exhaustive list or to limit the supervisor’s ability to modify work assignments as appropriate.

The Bass is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status. DFWP