The Production Manager position is integral to the operations of the company and is primarily responsible for the production management of MiND’s annual English and Spanish programming. Responsible for coordinating the work across multiple production areas, providing clear and effective communication to visiting designers and artists and ensuring that productions open on time and within budget. This role participates in achieving the artistic and administrative goals of the company while ensuring quality and consistency, and maintaining the highest production values.
GENERAL RESPONSIBILITIES
The Production Manager reports to the General Manager and leads & supervises a team that includes a full-time Technical Director and seasonally contracted stage managers, costume supervisor, head electrician, and sound supervisor.
FINANCES
Provide input to the General Manager in the development of production budgets and supervise production budgets. The Production Manager will keep the GM and Managing Director apprised of the status of the Production budget on a regular basis; overall expenses may not go over budget without approval of the Managing Director. Process, track and reconcile all production department accounts payable and and submit expense reports.
SCHEDULE
Provide input to the development of the season schedule. Develop and administer production calendars and design deadlines for each production. Determine load-in, tech, and strike schedules for the stage. Manage resource calendars for all shared facility spaces. Schedule and lead all design and production meetings.
DESIGN PROCESS AND ANALYSIS
Guide all director/design teams through the design process to guarantee the timely completion of all designs. Determine due dates for designers & communicate for contracting purposes. With the input of the Technical Director, analyze all designs submitted to determine feasibility of execution within the allotted time, money and personnel available. Arrange designer visits and walkthroughs as needed. Maintain shareable production folders and links for the production team.
MANAGING PRODUCTION PERSONNEL
Establish staffing needs, as well as payment methods and fees for production staff working with General Manager to ensure all hiring and onboarding is clear and effective for all production staff and contractors including, but not limited to: technical staff, electricians, carpenters, production assistants, wardrobe personnel, running crew, artistic consultants and any additional personnel required for specific production needs. Oversee and enforce health procedures for non-artistic production personnel, working with Company Manager and ensure company-wide compliance with all union and company health guidelines.
PRODUCTION LIAISON
Facilitate clear communications throughout the production process, and act as a liaison between directors, designers, stage managers, and MiND production and administrative staff. Included but not limited to: Coordinate and conduct all design and production meetings. Attend first read through, designer run, technical rehearsals and previews as necessary. Maintain department contact information and show rosters.
DEPARTMENT SUPPORT
As necessary, support productions with hands-on projects including (but not limited to) special effects, video and projections, assisting with stage work, purchasing, transporting, sourcing and researching materials and techniques. Procure, schedule and manage rehearsal space as needed. Maintain a safe work environment at all times. Address safety hazards with appropriate personnel promptly.
HUMAN RESOURCES
In cooperation with General Manager, PM is responsible for HR documentation for all production personnel including but not limited to: execution of contracts, tax forms, process and sign timesheets and handling the initial paperwork for Workers' Compensation for all production department-related claims. Consult with General Manager to ensure company is in compliance with all union rules and employment regulations.
INVENTORY AND PURCHASING
In a supervisory role with the Technical Director, oversee inventory and maintenance of all shop, lighting, costume and sound equipment. Oversee all routine facility supply stocking as well as general facility hardware such as lamps and stage supplies such as tape. Plan and budget equipment purchases and long term equipment upgrades. Work with Technical Director and City officials on facility planning and upgrades as needed and defined for a historic structure.
COVID-19
Miami New Drama requires all employees to adhere to CDC COVID-19 vaccination recommendations. Individuals with legally valid medical or religious exemptions may be subject to work restrictions and/or enhanced safety/testing protocols.
Note: The job description describes an overview of the work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change as the requirements of the job change.
