Company Info

Florida Grand Opera
8390 NW 25th Street
Miami, FL, United States

Phone: (305) 403-3310
Web Site:

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Company Profile

Director of Artistic Administration


Job ID:



Miami, FL, United States




per year

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Zip Code:


Employment Type:

Full time



Job Description:

Job Title: Director of Artistic Administration
Reports to: General Director/CEO

Supervises: Company Manager, Seasonal Music Staff

Works closely with: Senior staff and most closely with the Director of Production


FGO is seeking a dynamic individual to fulfill the role of (Director of) Artistic Administrator (Administration) to be a part of a tight team that provides an environment where art can flourish. 

Job Summary 

The Artistic Administrator is responsible for the overall supervision and logistics of the artistic department including the casting process, rehearsal schedule, artistic budget, contracting of artists,  managing all chorus related matters, and acts as liaison and main contact for the orchestra contractor. This position also participates in identification of new and upcoming artists and productions. 

Duties and Responsibilities 


  • Work in collaboration with the General Director/CEO on the casting of artists and other artistic staff 

  • Negotiate with AGMA and orchestra contractor 

  • Manage the audition process for Principal Artists and Chorus 

  • Maintain the company master calendar including all events, chorus, orchestra, and staging rehearsals 

  • Participate in artistic planning meetings 

  • Lead the contracting process for key artistic positions (singers, directors, guest conductors, choreographers and all music staff) 

  • Responsible for coordinating with conductors regarding orchestra parts and arranging music rentals/performance rights, etc. 

  • Audition all artists to be used in second stage and any other programming, coordinating with appropriate personnel such as Education, Community Engagement, Marketing, Development, etc. 

  • Preparation of chorus schedules and orchestra schedules in collaboration with conductors and other staff as appropriate 

  • Prepare and distribute all cut lists 

  • Manage AGMA issues regarding rules, timings, etc. 

  • With stage management manage Supernumerary casting 

  • Stay current on upcoming talent, including singers, conductors, directors and music staff 



  • Work with all departments and affiliate organizations to plan all outreach events including concerts 

  • Work with Manager of the Studio Artist program on scheduling all education programs in schools 

  • Create and coordinate all aspects of Community Conversation series 



  • Participate in senior staff meetings 
  • Develop and maintain a database of singers 
  • Maintain a database of contracting and other pertinent artists’ data 
  • Maintain a database for chorus auditions and participate in chorus auditions 
  • Responsible for creating Artistic budgets 
  • Responsible for working within budget and casting within budget 
  • Prepare artist payroll for all performing artists with department assistant 
  • With stage management manage Supernumerary casting 
  • Supervise department assistant in company management and hospitality 
  • Supervise department assistant in obtaining all artist information including high resolution headshots, bios, PR surveys, and current measurements 
  • Create all artistic related program book materials 
  • Contract and oversee all aspects of supertitles creation and supervise Company Manager in creating title 
  • Execute appropriate documentation and required forms for the execution of all visas for foreign artists 
  • Keep artistic information updated on the website 
  • Process payments and reimbursements for contractual agreements 


Job Requirements:

Minimum Qualifications: 

  • Bachelor’s degree in Music or closely related field. Master’s degree preferred 

  • Detail-oriented, able to multi-task, and strong organizational skills 

  • Ability to work evenings and weekends A MUST 

  • Five years of experience in working in the opera industry. Must be experienced with opera literature, artists’ managers, conductors, directors, etc.
    Deep industry network

  • Ability to work with strong personalities and deal with conflict resolution 

  • The ability to meet deadlines for planning process and any and all other needs 

  • Experience in negotiating union contracts 

  • The ability to meet departmental goals within budget 

  • The ability to be a collaborator with partners, contributing in a substantive and positive way 

  • The ability to be an excellent communicator, respecting the needs of colleagues 

  • Ability to anticipate issues 

  • Ability to collaborate with staff, professional colleagues, and supporters 

  • Excellent written and verbal communication skills 

  • Proficiency in Microsoft Office (including; Word, Excel, Outlook, and Power Point) 

  • Full time residency in Miami required 


COMPENSATION: Commensurate with experience. 



Email a cover letter explaining your interest in the position, resume, and the names and contact information of three references to: 



Review of applicants will begin immediately and if a suitable candidate is found, the job may be filled before the application deadline. 


The Company 

Florida Grand Opera, (FGO) America’s seventh-oldest opera company, has served the communities of Miami-Dade and Broward Counties since its founding as the Opera Guild of Greater Miami by Arturo di Filippi in 1941. Today, under the leadership of General Director and CEO Susan T. Danis, Florida Grand Opera (FGO) is one of the Southeast’s most vibrant performing arts organizations, presenting a mainstage season of inspiring artistic depth and breadth. Over the past year, the FGO has received outstanding reviews from Opera News, Opera, Opera Canada, Opera Now, and a myriad of other opera publications.   


Serving two substantial regional patron bases, the FGO performs at major theaters in both locations: Miami’s Adrienne Arsht Center for the Performing Arts in the Sanford and Delores Ziff Ballet Opera House and the Broward Center for the Performing Arts in Fort Lauderdale.