Company Info

Adrienne Arsht Center
1300 Biscayne Blvd
Miami, FL, United States

Phone: 786-468-2000
Web Site:

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Company Profile

Part-Time Volunteer Services Administrative Assistant


Job ID:



Miami, FL, United States


Administrative Support, Other

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Employment Type:

Part time



Job Description:

The Adrienne Arsht Center for the Performing Arts of Miami-Dade County is seeking an experienced, skilled, and highly motivated Part-Time Volunteer Services Administrative Assistant to support the Volunteer Services Manager. 

Basic Function

This position is responsible for enhancing the growth of the volunteer core while maintaining the volunteer program; providing direction, coordination and consultation for all volunteer functions within the organization to help strengthen the Center’s programs and to involve a community of supporters. The position is fast paced and involves public and interpersonal relations with the community, staff and volunteer base. The Volunteer Services Administrative Assistant will assist with the recruitment, interviewing, training and scheduling of volunteers and interns to meet Center needs.


ESSENTIAL FUNCTIONS:  The following are examples of the various functions required. The job requirements are not limited to items on this list.

• Assists in recruiting volunteers and interns
• Maintains accurate volunteer records in Tessitura database
• Informs volunteers of policies, procedures and standards of volunteer service
• Responds to telephone and email inquiries for the department
• Assists in the organization and participates in volunteer recognition programs
• Coordinates mailings
• Assists the department with administrative tasks as needed
• Assists the department in growing and maintaining the volunteer core with an established number of active volunteers
• Assists the Volunteer Services Manager in building and maintaining an organized and effective volunteer core
• Performs related and other duties as assigned by the Volunteer Services Manger

Job Requirements:

Ideal Experience

• Knowledge and understanding of the workings of a volunteer program
• Comfort and experience working with a diverse group of people
• Extreme accuracy and attention to detail
• Experience with handling multiple projects and seeing them through to completion guaranteeing “customer satisfaction”
• Able to prioritize and plan work activities as to use time efficiently
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally
• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Must be organized, accurate, thorough, and able to monitor work for quality

Personal Characteristics

The Part-Time Volunteer Services Administrative Assistant should be:
• Action-oriented; a doer
• Affable, easy to get to know
• Determined and persistent
• Highly energetic
• Dedicated to accomplishing the organization’s goals

Desirable Qualifications

• Experience in working in a non-profit organization
• Familiarity with the South Florida arts community
• Experience working in a large, complex organization and general venue operations knowledge
• Understanding of how to function effectively in a multi-ethnic work environment and community
• Understanding of collaborative, team-oriented leadership style

Physical Demands

• While performing the duties of this position, the employee is frequently required to stop, reach, stand, walk, lift, pull, push, grasp, communicate, and use repetitive motions.
• While performing the duties of this position, the employee may frequently lift and or move 20 pounds  of materials.
• The position requires the individual to meet multiple demands from multiple people and interact with the public and other staff.

Suggestions for candidates and expressions of interest should be addressed to:

Email:, with Part-Time Volunteer Services Administrative Assistant on search in the title line.

The Adrienne Arsht Center is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented both onstage and off.